Job Title: Litigation Legal Assistant

Employment Type: Full-Time

Hybrid Work: Remote, Noblesville and Indianapolis, Indiana

Schedule: M-F | 8:30 AM–5:00 PM

ABOUT THE FIRM

Dillman & Owen Estate and Elder Law is a growing and dynamic law firm dedicated to serving the legal, financial, and care needs of aging individuals and their families. We specialize in elder law, estate planning, guardianship, probate, real estate and litigation. Our team is committed to delivering exceptional client service through collaboration, compassion, and professional excellence. Our firm is looking for a detail-oriented, proactive Legal Assistant to support our legal teams and help us deliver exceptional service to our clients.

ABOUT THE ROLE

The Legal Assistant provides administrative and litigation support to attorneys and paralegals handling guardianship, probate, and litigation matters. This position plays a vital role in ensuring cases move efficiently by coordinating schedules, preparing legal documents, managing case files, and maintaining accurate records.

The ideal candidate is highly organized, detail-oriented, proactive, and enjoys working in a fast-paced legal environment. Success in this role requires excellent communication skills, strong attention to detail, collaboration, and the ability to manage multiple priorities while providing exceptional service to clients and the legal team.

WHAT YOU WILL DO

·        Provide administrative support to our guardianship, probate, and litigation teams.

·        Manage and track case files to ensure timely document collection and deadline compliance

·        Prepare, proofread, and electronically file legal documents including motions, petitions, pleadings, and proposed orders

·        Coordinate and schedule meetings, mediations (including Zoom), depositions, and court reporters

·        Assist attorneys and paralegals with hearing, trial, mediation, and deposition preparation

·        Facilitate document processing, scanning, and time capture for attorney billing.

·        Perform quality control on outgoing correspondence and filings and oversee mail tracking and proof of service.

·        Provide notary services, obtain certified documents and EINs

·        Handle publication communications and courier services as needed

·        Communicate professionally and consistently with clients, courts, and external vendors

WHAT WE ARE LOOKING FOR

·        3-5 years of experience in a legal administrative or legal assistant type role

·        Excellent organizational skills with exceptional attention to detail

·        Strong written and verbal communication skills, with excellent attention to detail

·        Ability to manage multiple priorities and meet deadlines in a fast-paced environment

·        Professional demeanor and commitment to outstanding client service

·        Ability to work independently while collaborating with a team

·        Proficiency with Microsoft Office (Word, Excel, Outlook)

·        Proficiency with Clio or other legal practice management software preferred

EDUCATION

·        High school diploma or equivalent required

·        Legal assistant certificate, associate's degree or coursework in Legal Studies preferred

WHY YOU'LL LOVE WORKING AT DILLMAN & OWEN

• Be part of a mission-driven team dedicated to helping individuals and families navigate complex legal challenges
• Work in a collaborative environment where your contributions matter
• Grow your legal career with a firm that values professional development and continuing education
• Receive mentoring from experienced attorneys who are invested in your professional development and long-term success
• Collaborate with an interdisciplinary team of attorneys, client care advocates, legal assistants, paralegals, and administrative professionals
• Benefit from intentional integration of technology and tools focused on improving efficiency
• Experience a strong firm culture focused on compassion, professionalism, collaboration, innovation, and excellence.

EMPLOYEE BENEFITS

·        Competitive compensation and comprehensive benefits package

·        401(k) plan with company match

·        Eleven paid holidays and discretionary time off policy

·        Company-paid short-term and long-term disability coverage

·        Company-paid life insurance in the amount of $50,000

·        Complimentary estate planning services for employees and their spouses

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HOW TO APPLY

Qualified candidates should submit a resume, cover letter, and references to Lesa Moore at lmoore@dillman-owen.com.

www.dillman-owen.com

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ABOUT THE FIRM

At Dillman & Owen Estate and Elder Law, we are passionate about helping individuals and families navigate estate planning, elder law, asset protection, and long-term care planning matters with compassion, professionalism, and thoughtful guidance. We are seeking an Estate Planning Attorney who combines strong legal acumen with excellent communication skills, sound judgment, attention to detail, and a client-centered approach to practice. This is an excellent opportunity for an attorney who values sophisticated client counseling, collaborative practice, and building trusted long-term client relationships.

ABOUT THE ROLE

The Estate Planning Attorney will work directly with clients and families to design and implement comprehensive estate plans tailored to each client’s goals, family dynamics, financial circumstances, and long-term planning objectives. The ideal candidate is relationship-oriented, intellectually curious, and passionate about helping families navigate important life decisions. This role works closely with attorneys, legal assistants, paralegals, care coordinators, and administrative team members to provide an outstanding and seamless client experience from start to finish.

POSITION RESPONSIBILITIES

Client Counseling & Estate Planning

• Counsel clients regarding estate planning strategies, including wills, revocable and irrevocable trusts, powers of attorney, healthcare directives, and related planning instruments
• Analyze client objectives, family dynamics, and financial considerations to recommend and develop appropriate planning solutions
• Explain legal concepts clearly and compassionately, particularly during sensitive or emotional situations
• Identify potential risks or gaps in client plans and address them proactively

Drafting & Matter Management

• Draft, review, and finalize estate planning documents with accuracy, attention to detail, and thoughtful customization    
• Ensure all work products comply with applicable law, regulations, ethical standards, and firm procedures
• Review work prepared by support staff and provide guidance and feedback as needed

Case Management & Client Communication

• Manage an active caseload while meeting deadlines and productivity expectations
• Maintain organized, accurate, and up-to-date client files within the firm’s practice management system
• Provide timely updates to clients regarding the status of their matters
• Coordinate with legal assistants, paralegals, and administrative staff to move matters forward smoothly

Team Collaboration & Firm Contribution

• Work collaboratively with attorneys and staff across the firm
• Participate in internal training, process improvement, and mentoring initiatives
• Uphold firm values and contribute positively to firm culture  
• Participate in educational seminars, community outreach, and firm development efforts

QUALIFICATIONS & SKILLS

• Juris Doctor (JD) from an accredited law school
• Licensed and in good standing to practice law in Indiana
• Prior experience in estate planning, elder law, probate, or related practice areas preferred
• Strong legal writing, analytical, and communication skills
• Demonstrated ability to manage multiple matters and deadlines effectively
• Professional demeanor and commitment to high-quality client service
• Collaborative mindset and team-oriented approach to practice

WHY YOU’LL LOVE WORKING AT DILLMAN & OWEN

• Meaningful work serving families and individuals during important life transitions
• Dedicated Business Services team support and robust practice management systems
• Thoughtful integration of technology and AI tools where legally and ethically appropriate
• Professional development support through approved memberships, continuing education, and professional subscriptions
• Strong firm culture focused on compassion, professionalism, collaboration, and excellence
• Competitive compensation and comprehensive benefits package
• 401(k) plan with up to 4% company match
• Company-paid short-term and long-term disability coverage
• Company-paid life insurance in the amount of $50,000
• Complimentary estate planning services for employees and their spouses

HOW TO APPLY

Qualified candidates should submit a resume, cover letter, and two writing samples to Lesa Moore at lmoore@dillman-owen.com.

We look forward to hearing from you!

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Firm Overview:

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Dillman & Owen Estate and Elder Law is a growing and dynamic law firm dedicated to serving the legal, financial, and care needs of aging individuals and their families. We specialize in elder law, estate planning, guardianship, probate, real estate and litigation. Our firm is seeking a motivated Litigation Associate with 3+ years of experience who is eager to develop their litigation skills while working on contested guardianship, probate, and related litigation matters.

Job Responsibilities:

• Conduct legal research and apply relevant information to cases.
• Independently manage workload and active client cases with sound judgment.
• Communicate effectively with clients, court personnel, and opposing counsel.
• Represent clients in guardianship, probate, and other litigation matters.
• Draft pleadings, motions, discovery requests, and other legal documents.
• Participate in depositions, mediations, and court hearings.
• Assist in trial preparation and trial proceedings.
• Engage in client education and community outreach programs as needed.
• Maintain case organization and ensure compliance with court deadlines.
• Work collaboratively with attorneys and support staff to efficiently manage cases.

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Required Skills & Qualifications:

• 3+ years of litigation experience (contested guardianship and probate experience preferred but not required).
• Strong writing, research, and oral advocacy skills.
• Ability to manage a high volume of clients and cases with strong organization and time management skills.
• Proficiency in Microsoft Word, Excel, Outlook, and legal research tools.
• Excellent judgment, critical thinking, and problem-solving skills.
• Strong interpersonal skills and ability to work in a team-oriented environment.
• Ability to delegate and manage administrative staff effectively.

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Education & Licensing:

• Juris Doctor (JD) degree from an accredited law school.
• Licensed to practice law in Indiana (or ability to obtain reciprocity if licensed in another state).

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Why Join Us?

• Work in a mission-driven firm dedicated to making a difference for families.
• Gain hands-on litigation experience and mentorship.
• Competitive salary and benefits package.
• Opportunities for professional development and growth.

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How to Apply:
Please submit your resume, cover letter, two writing samples and references to Maria Page at mariapage@dillman-owen.com.

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We look forward to hearing from you!